Faculty / Staff

•   Computers and Printers 
•   Copy Paper(New Process Effective Immediately) 
•   Custom/ Signature Stamps 
•   Employee Reimbursement 
•   Food Services 
•   Furniture 
•   Office Supplies 
•   Printing (Including Letterhead and Business Cards)
•   Telephone 
•   Travel 
•   Water 

Computers and Printers

For all Computer and Printer purchase requests, prior to entering a requisition, please contact the ITS Help Desk at Ext. 7777.

Copy Paper

Order copy paper on line through the College's office supply contract with WB Mason.  Check the favorites list for item numbers and prices.

Custom/Signature Stamps

Custom stamps can be purchased from WB Mason, but not via the website. If you have to order a stamp, please enter a requisition in Banner indicating the stamp style, catalog number, and exact wording of the stamp in the body of the requisition.  

Employee Reimbursements

All reimbursements to employees for travel expenses should be processed using the travel forms posted on the Office of Budget website.  Reimbursements to employees for non-travel expenses should be processed using the employee non-travel reimbursement form, which is also posted on the Accounts Payable website.

Do not enter a banner requisition to reimburse an employee.

Food Service

Allowable "Official Reception" Expenditures are as follows:

• Entertainment of Students
• Entertainment of dignitaries and other "non-State" employees
• All reasonable costs of commencement and convocation activities

Should your requirement fall under one of the above "allowable expenditures", you can contact Sodexo Dining directly in their office in the Atrium located in the Scott Student Center on the first floor.  When your event is finished, Business Services will automatically charge your budget for the services.  You are also allowed to purchase food from an off-campus vendor. 

For additional information regarding allowable and prohibited expenditures for foodservice, please see the attached policy Official Reception, Refreshment and Entertainment Expenses Guidelines-608 

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Furniture

For all furniture items i.e., file cabinet, chairs, desks, conference tables, etc. please make your first point of contact Steve Sondey, Purchasing Director at Ext. 7497. 

Once a final decision and arrangements for delivery have been made, you will have to enter a Banner requisition.  The Purchasing Department will convert your requisition and process your purchase order accordingly.

Office Supplies

Ramapo College is currently under contract with WB Mason for 100% supply of office products.  Orders are placed electronically using the WB Mason website at http://ww3.wbmason.com.  All items on the website are priced at the College's contracted rate.

Delivery: 
WB Mason delivers next day with desktop delivery.  Should you experience delivery issues, please contact Paula McDonald in the Purchasing Department at Ext. 7328. 

Payment: 
Payment for office supply orders to WB Mason are handled via the individual Unit's Visa Purchasing Card.

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Printing (Including Letterhead and Business Cards)

Many printing requirements can be handled by the College’s print shop (Ext. 7477).  All other design and print requirements must be reviewed with Mary Cicitta, Director of Publications at Ext. 7887.  Also, please contact Janet Stern in Marketing at Ext. 7069 to order:

• Business Cards
• Letterhead
• Envelopes

Telephone

Contacts:
Seamus Doran, Ext. 7013
Terry Biagi, Ext. 6832

Travel

Please see the Office of Accounts Payable website at: http://ww2.ramapo.edu/administration/accountspayable/index.aspx
Go to Forms / Files down in the middle of the page under "Travel", you will find the forms and policy for Travel.

AMEX Business Travel Services (800-448-9220) may be used to make reservations for travel arrangements.  This includes air, bus, rail, hotel, or rental car.  There is a $30 service fee.  AMEX will invoice the airfare, bus, or rail directly to the College.  This is the only direct College billing that is authorized.  All other travel expenses (such as hotel, rental car, etc.) must be paid by the traveler.

Water

For water cooler and / or water, please contact Nicholas David at Nestle for account pricing and information at Office: 201-955-4009; Mobile: 646-879-4735; Email: nicholas.david@waters.nestle.com or feel free to contact Paula McDonald in the Purchasing Department at Ext. 7328.

Payment will be handled using the individual unit's Visa Purchasing Card.

WB Mason Website

 WBMason Online Tip Sheet (PDF)